San Francisco - Executive Assistant
NextGen America is seeking an Executive Assistant to the Executive Director and the Managing Director. This role will focus on providing high level administrative support to the ED and MD across a wide range of activities, helping provide back-up coverage, and assisting with projects that may come up. You will work closely with the various teams at NGA and report directly to the Managing Director.
The ideal candidate has a passion for politics and a belief that young people will make the difference in the upcoming 2020 election. We are an equal opportunity employer, and we encourage people of diverse backgrounds and experiences to apply. We value and are committed to diversity, equity, and inclusion as an organization--in theory and in practice, and our culture reflects that value and commitment. We are committed to furthering issues like climate change, health care, and immigration from a progressive perspective, and we seek to engage the public in these areas as well as others. We also recognize the urgency of confronting institutional racism and inequity within our political system and strive to make positive changes within our system as a result.
- Here’s a few of the qualities that will make for a successful Executive Assistant:
- You’re a DO-er: This position is heavy on “execution” work that is often unglamorous, from dealing with the finicky details of a travel reservation gone wrong to figuring out options for staffing an event when we’re overbooked at the last minute--we need someone who’s focused on getting things done
- Maybe you have event planning experience or are a project manager: It’s not a requirement, but if you have experience running point on events and/or as a project manager, that is extremely relevant here!
- Some example responsibilities:
- Coordination of events that require travel
- Scheduling of meetings, room booking, calendar clean up as needed
- Regular calendar clean up
- Join meetings as needed to take notes for Executive Director and Managing Director
- Special project assistance as needed
- You take AMAZING notes: A major portion of this person’s responsibilities are around notetaking and institutional memory. You’re the best note-taker you know, and you have no trouble capturing thoughts and then understanding them later, even if it’s a note that occurs outside of a meeting.
- You always think of everything--you’re very thorough: Basically, even without a ton of direction, you attack projects from all sides. When you’re given a task, even a not-glamorous one, you do it efficiently and you do it well. That doesn’t mean you can’t make mistakes--we all make them all the time!--but you learn from your mistakes and it’s obvious that you’ve incorporated past mistakes into future processes to prevent them from happening again.
- You communicate thoroughly and with emotional intelligence: This isn’t about public speaking, this is about having the awareness and the understanding to over communicate all the time to make sure that we’re accomplishing our goals. Because this position sits in the middle of so many different departments and people, it’ll be imperative that this person be able to communicate adroitly and precisely amidst confusing requests, hard-to-find email threads, and long in-person conversations.
- You’re devoted to learning: You’re committed to improving, and you always take concrete steps to get better based on past results, feedback, and your own personal goals.
- You aren’t afraid to ask questions and speak up: This position will require a lot of tasks and projects that may be complex and intersecting. It’ll be the Managing Director’s responsibility to provide you with clarity and any operational information you need; it’ll also be VERY helpful if you’re the kind of person who speaks up when they don’t know exactly what the answer to a question is, or asks a seemingly basic (or seemingly difficult) question rather than just nodding along. Put differently, we don’t need someone who “goes along,” we need an energized, project managing helper.
- Deeply committed to values of justice and equality.
- 3+ years of experience in an administrative role
- Bachelor’s degree in a relevant field to politics
- A strong team player who can work collaboratively with all staff at NGA
- Ability to thrive in a dynamic, fast-paced workplace
- High proficiency in Google Suite
- Strong writing skills
- Highly organized with an attention to detail
- Patience and a good sense of humor
NextGen America offers competitive salaries commensurate with experience and a very comprehensive benefits package. NextGen America is an equal opportunity employer.
About NextGen America:
NextGen America mobilizes young people to vote in crucial elections to make progress on the issues facing our generation. Since our founding as NextGen Climate in 2013, we’ve worked to fight climate change by supporting candidates who back climate action. With the values that drive our work on climate under attack from all directions, we’re proud to step up the fight for immigrant rights, affordable health care, prosperity, and equality. We've registered more than one million young voters nationwide and ran the largest youth vote mobilization program in the country in 2018. We're going even bigger and bolder to drive record young voter turnout for elections in 2020.